Chamber Services
Correct Completion of European Certificates of Origin
These instructions are a generalisation of the rules. If in doubt, please contact NI Chamber of Commerce on 9024 4113. The certificate should be typed using carbon for copies, or clearly hand-written in BLOCK CAPITAL LETTERS. The appropriate boxes on the certificate should be completed as follows:
BOX 1 – CONSIGNOR
Insert the name and address of the Exporter, i.e. the company in the UK who will invoice the goods overseas. NOTE: there must always be a UK company shown even it if shows “Bloggs of Bristol on behalf of Dubois of Paris” which with the addition of the addresses would be acceptable.
BOX 2 – CONSIGNEE
This box should show the name and address of the overseas receiver of the goods shipped. If the goods are invoiced to the UK address, then “To Order – Rurutania” should be inserted after the UK name and address.
BOX 3 – COUNTRY OF ORIGIN
For UK manufactured goods insert “European Community – United Kingdom” NOT TO BE ABBREVIATED. For any goods manufactured in the European Community, always give the full title “European Community” followed by the name of the individual state. For non-community goods, again always use the full name of the country.
BOX 4 – TRANSPORT DETAILS
Completion of this box is strongly recommended. If the means of transport is still unknown, the term “Earliest Available Transport” is acceptable.
Box 5 – REMARKS
Information outside the Chambers’ knowledge such as Order Number, Letter of Credit Number may be included. Normally, this information is preceded by the words “Consignor’s Statement”.
BOX 6 –ITEM: MARKS, NUMBERS, PACKAGES: DESCRIPTION OF GOODS
An adequate commercial description must be given. If space does not permit, a general description may be shown followed by the words, “According to the attached invoice number…….”. A copy of the invoice must be attached to each copy of the certificate. Care must also be taken to ensure that any special description of the goods shown on a letter of credit is also shown.
BOX 7 – QUANTITY
Gross weight and net weight in kilos, or any other appropriate measurement such as length or liquid measurement are acceptable.
BOX 8
This is for the issuing Chamber and not to be touched by the applicant.
RULING OFF – A horizontal line must be drawn immediately below the last entry i.e., Boxes 6 & 7.
PINK APPLICATION FORM
The application should be a carbon copy of the details typed on the original, the pink application copy will be retained by the Chamber along with the supporting signed copy of the export invoice which must always accompany the application. The following additional information must be completed.
Insert the place, date & signature and sign. The name of the signatory must also be given in block capitals.
The signatory must be authorised by a Director or the Secretary of the applicant company and the signature lodged with the Chamber along with the Formal Undertaking Form.
If an “Agent” completes the certificate, box 9 must also be completed showing the full name & address of the Agent.
THE REVERSE OF THE PINK APPLICATION FORM
The reverse of the application contains a declaration, which must in all cases be completed, giving details of the manufacturer of the goods. The name and address of the manufacturer must always be given and if the manufacturer is overseas, proof of the foreign origin must be appended/submitted.
